Speaker/Presenter Information

Instructions for Presenters (paper – panels – roundtables)

As we shall be working to a tight timetable, please note that session chairs will be extremely strict regarding timekeeping. If you are delivering a standard paper, you will have 20 minutes to present your paper, plus around 5 minutes for questions/answers, and then followed by a few minutes for the changeover between speakers.

Session chairs will let you know that you have 5 minutes remaining/1 minute remaining/and time up!

If you are managing a panel, roundtable or workshop, please be aware that you must respect the time limits allocated to you.

Each room is equipped with a data projector and a built in PC or a laptop, installed with Microsoft Office Suite such as Word, Excel and PowerPoint. Please confirm to the Conference Secretariat, if your presentation requires sound.

Apple Mac is not available. You should bring your own vga connection which will enable you to use your own laptop if your Mac has a vga connection.

Please bring your presentation on a USB memory stick in Powerpoint or other Microsoft compatible format, so that it be loaded onto the PC during the break prior to your session (e.g. before the start of the day’s programme, or during the coffee/tea or lunch break before your plenary session). It is very important to ensure that your presentation is loaded before the plenary session is due to start. This will ensure that there is time to deal with any technical problems which may arise and will avoid wasting any of the time allocated to your presentation.

If you wish to distribute handouts, we recommend that you bring these with you. We cannot provide photocopies.

Poster Presentations

We encourage researchers attending with a poster to prioritize the visual benefits of the poster, reducing the written presentation, in order to ensure discussion and interaction with fellow scholars.

Posters must be in A1 format.

Poster will be displayed on dedicated poster boards around the main conference concourse throughout the conference. They will be grouped thematically where possible. You will be expected to be at your poster during the dedicated poster presentation sessions to present and discuss your poster. However, delegates and exhibitors will also have the opportunity to view posters during break times and lunches.

If you are not able to attend every day of the conference, please confirm to the Conference Secretariat when you will be attending to present your poster.

Posters can be mounted between 08.30 and 10.30, on the first conference day, and again between 08.45 and 11.15, on the second day.

Please note that you should remove your poster at the end of the conference. Any posters remaining at the end of the conference will be disposed of.

If you have any queries, please contact the Conference Secretariat:

uah@aieti8.com